Get Organized: File Box Project, Part 1

My husband and I bought our first home (as mentioned in previous posts) and ever since we signed the papers I have been researching some organization techniques. I can’t wait for every single item in my new house to have “a home”, a place where it belongs. I have been very inspired by many different projects but need to prioritize and make moves to actually do some of the projects I have been reading about.

I decided the first thing I NEEDED to do was to create a filing system for all of our paperwork. Piles of papers give me agita (Italian slang for stress or aggravation) so with all these new documents making their way into my life (home insurance policy paperwork, medical bills, utility bills, etc.) I needed to get organized.

I first decided that I would be purchasing a file box instead of a filing cabinet because we do not need anything too big at this point. I purchased a blue filing tote from office max for $10.40. (The exact one I purchased is not on the website to tag for you but this one would work just fine as well).

The next step was to write out all the categories for which I would need folders and then lump them into groups. I ended up with 10 groups.

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Once I had the groups all labeled I researched some file folders. I found these (Smead Hanging Folders) which made perfect sense for me! I purchased 2 boxes of the “brights” variety ($11.78 for each 25 folder box) and 2 boxes of the “jewel tones” variety($12.97 for each 25 folder box) to total 10 colors for 10 groups. I bought these from Amazon and got FREE Super Saver Shipping!

Next, I created a key to tape to the front of my box with all the names of the groups and their folder color. I did this in Microsoft Word by inserting a 10×2 table into a document, putting the colors in one column and their group name in the other, see below.IMG_0338

The next step was to use a label maker and actually create the files. I used the Brother P-touch H100 labeling system, which I got on sale at OfficeMax for $24.99, regular $34.99! The link I attached is actually cheaper, from Amazon for $22.93.  I had to buy 6 AAA batteries for this little guy but I really like it and will be using it very often! So worth it!

I attached the labels to the inside of the file tabs and inserted the tabs into the folders.

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Finally, I filed my paperwork into the folders and then I cried because I was so excited!! Just kidding, of course, but I feel so good about how this came out!

I am still waiting for the boxes of the jewel tone folders to come in the mail so I still have a little more work to do and will post a picture when the entire project is completed!

I put the folders I am not currently using behind the labeled folders and I put the unused tabs into a baggy for safe keeping. I put the baggy into the tote with the files for now but when I move into the house I will put them into their own “home”. I cut the rectangular pieces of cardboard from the boxes in which the folders came, to use in the future; they are good for other projects. I like to be resourceful!

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Total cost for this project, excluding printer paper & printer ink for the key and batteries for the label maker: $84.89!

*Tip: I am planning on attaching a list of brands and some notes about this project to the inside of the box in case I need to order more folders or makeover this bin in the future.

This was so fun! I will be storing this bin in my office closet next to a safe with all the very important documents (birth certificates, SS card, passports, etc.)

Check back in for the photo of the completed project!

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One thought on “Get Organized: File Box Project, Part 1

  1. Pingback: Get Organized: File Box Project, Part 2 | The Torro Diaries

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